Senior Staff Assistant

Earnings

Salary between Not mentioned ~ (in USD)

Employment Title

Job Title : Senior Staff Assistant
NORMALIZED JOB TITLE* : Office Administrator
Job Display Categories : Arts / Entertainment / Media,Administrative / Clerical,Accounting,Engineering
Category :
Matched Category : arts_entertainment_media,administrative_clerical,accounting_finance,engineering
ADID :
Job ID : 135145181
Job Code :
Job Source : direct_employer
Job Summary : Overview Our Mission . The Opportunity The J. Paul Getty Museum's curatorial department of Drawings seeks a highly organized, responsible, and flexible profes...
Work Status : full_time
Work Shift :
Work Type :
Work From Home : 0
Parse ID :
Posting Date : 2023-08-17T15:00:00Z
Modified Date : 2023-08-17T15:00:00Z
Posting Company :
Posting Company ID : 0
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*a normalized job title is a standardized version of a job title that has been modified to conform to a specific format or set of conventions, This process can involve removing any unnecessary words or phrases,To make data more consistent and accurate

Job CONDITIONS

Role Description

Overview

Our Mission

The J. Paul Getty Museum seeks to inspire curiosity about, and enjoyment and understanding of, the visual arts by collecting, conserving, exhibiting, and interpreting works of art of outstanding quality and historical importance and is one of four programs of the J. Paul Getty Trust. The Museum operates two facilities, the Getty Villa in Malibu, which exhibits its collection of Greek and Roman antiquities, and the Getty Center in Brentwood, which displays its collections of European art: Medieval and Renaissance illuminated manuscripts, paintings, sculpture, decorative arts, drawings to 1900, and photography to the present day (including non-European works). The Museum mounts approximately 25 temporary exhibitions a year across its two sites; maintains an annual permanent gallery improvement program and offers wide-ranging and ambitious programming for its visitors.

The Opportunity

The J. Paul Getty Museum's curatorial department of Drawings seeks a highly organized, responsible, and flexible professional to provide administrative support as a Senior Staff Assistant to a dynamic team of five curatorial staff. The successful candidate will be proficient with Microsoft Office applications and data systems, have strong administrative, communication (both written and verbal) and interpersonal skills and exercise discretion in dealing with information about the collection.

Duties require largely independent execution, including: coordinating meetings, events, and domestic and international travel; composing and tracking a wide range of documents, including foreign language correspondence, and preparing reports; drafting, processing and monitoring contracts and payments for outside consultants. Undertakes editorial, research, and administrative projects and conducts data analysis. Regularly performs a variety of routine accounting, budget tracking and forecasting, expense reporting, data entry, filing, desktop computer support, mailing, and other clerical tasks. Anticipates departmental administrative needs and develops efficiencies to maximize workflow productivity. Handles complex written and phone inquiries and interacts with all levels of internal personnel and external colleagues and guests.

Responsibilities

Composes and produces a variety of business correspondence, reports and related materials.
Responds to inquiries and requests for information requiring knowledge of department/program activities, policies and procedures.
Serves as internal resource to department/program staff on Getty policies and procedures. Researches information and relays official interpretations. Stays up to date on organizational policies and procedures.
Performs administrative duties associated with scheduling and coordinating meetings and planning events. Prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials. Attends functions to ensure satisfactory outcome.
Handles requests and appointments for the Drawings Study Room, and assists in making works available to visitors and supervising them.
Coordinates new photography of drawings as necessary, and takes works to/from Imaging Services.
Maintains solander box location and content lists in Drawings Storage.
Oversees administration of the departmental hand-library.
Researches and gathers data for department/program reports. Conducts preliminary analysis of data and recommends report content and format to display findings most effectively.
Administers contracts. Interacts with Procurement and Finance Departments to provide information and resolve issues.
Prepares budget materials. Tracks and monitors budget expenditures and reports on variances and forecasts year-end expenditures.
Oversees day-to-day office operations. Implements changes or enhancements to procedures to improve productivity and efficiency.
Assists in maintaining office equipment and purchases operating supplies, tools, and equipment.
May advise, direct or review the work of staff, volunteers or external consultants.

Qualifications

High school diploma/GED; Bachelor's degree preferred
Minimum 3-4 years related experience

Apply Here

PI228134239

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Please Submit an application for employment before the position expired on 2023-09-17T03:59:59Z

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Business Overview

Company Profile Description of Getty Getty

Company Name : Getty
Company Industry :
Company ID : 1817772
Company Type :
Company Profile URL :
Company Country : United States
Company City : Los Angeles / Los Angeles
State : California
Zip : 90049
Company Confidential :
Company Size :
Client ID : rdjobs
Latitude : 34.05035
Longitude : -118.46787
Location : Los Angeles, California 90049
Formatted City State :Los Angeles, CA
Formatted City State Country : Los Angeles, CA US
Normalized Country: US
Normalized State: CA

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