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Senior Administrative Assistant, DEI and Program Coordination and Services

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Salary between Not mentioned ~  (in USD) 

Job Designation

Job Title : Senior Administrative Assistant, DEI and Program Coordination and Services
NORMALIZED JOB TITLE* : Administrative Assistant
Job Display Categories : Information Technology,Administrative / Clerical,Customer Service,Management
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Matched Category : information_technology,administrative_clerical,customer_service,management
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Job ID : 135363564     
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Job Source : direct_employer     
Job Summary : Washington, DC (901 E)Senior Administrative Assistant, (DEI) and Program Coordination Services (PCS) (Hybrid)Position OverviewThe senior administrative assistant wil...
Work Status : full_time     
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Work Type :      
Work From Home : 0
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Posting Date :     2023-09-26T20:00:00Z     
Modified Date : 2023-09-26T20:00:00Z
Posting Company :      
Posting Company ID :  0 
Remote Details URL :  
Search Networks : US
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*a normalized job title is A version of a job title that has been modified to conform to a specific format or set of conventions, Standardizing capitalization and spelling,To make data more consistent and accurate

Job CONDITIONS

Description of Job


Washington, DC (901 E)

Senior Administrative Assistant, (DEI) and Program Coordination Services (PCS) (Hybrid)

Position Overview
The senior administrative assistant will support and work closely with the diversity, equity, and inclusion team, to ensure efficient communication, information sharing and effective use of systems for organizing, tracking, and meeting deadlines. The senior administrative assistant will also support and work closely with the director, program coordination and services, spending 50% of their time with DEI and 50% of the time with PCS supporting the director and special projects.

The senior administrative assistant reports to the vice president, diversity, equity and inclusion, with a dotted line to the manager, administrative support and will be based in Pew's Washington, DC office, and is eligible for hybrid work.

Responsibilities

General department and administrative functions

  • Develop and maintain a basic knowledge of the diversity, equity and inclusion department and program, coordination and services portfolio in order to understand and support the work of both business units.
  • Provide administrative support to the DEI team and PCS director to include calendar management and meeting planning.
  • Handle key administrative functions for the DEI team and PCS director, including proofreading and editing documents, coordinating, and preparing physical and electronic mailings, updating and maintaining databases, scheduling and preparing for virtual and in-office meetings, tracking meetings in Salesforce, copying and faxing.
  • Support and contribute to DEI speaker series, champions program and other committees, as assigned.



Meetings and convenings

  • Schedule virtual and in-office meetings, appointments, and conferences with internal and external attendees.
  • Work closely with the DEI team, and the PCS director, to provide logistical and operations support for internal, department-wide events.
  • Work with the DEI team and PCS director to prepare briefing materials for department events.
  • Support events, including preparing name badges, collaborating with conference and events services, and coordinating meeting logistics.



Task tracking and calendar management

  • Work in close coordination with DEI team, and director to track tasks and deadlines; compile daily task list and schedule; support prioritization and flow of work.
  • Proactively manage calendar and support the smooth functioning of the DEI team and PCS director's schedule by ensuring that meetings begin and end punctually, and that calendars are arranged in order to maintain a balance between necessary meetings and time for the vice president and officer to complete work.


Travel and expense management

  • Prepare and submit expense reports, third-party reimbursements, invoices, and credit card coding reports. Track payments, as requested.
  • Manage travel arrangements, international and domestic for department activities and assist, as needed, with staff and third-party travel reservations and planning.



Requirements

  • High school diploma is required, college degree is preferred.
  • Generally, requires seven years of administrative experience in a fast-paced, dynamic environment.
  • Strong oral communication skills, including a polished telephone manner and ability to take detailed and thorough messages.
  • Strong written communication skills including proofreading and editing skills.
  • Strong time management skills and experience with meeting deadlines.
  • Sound judgment and discretion in handling confidential information, as well as ability to conduct oneself in a highly professional manner.
  • Flexibility to work as part of a team or independently to meet goals in a fast-paced, deadline-driven environment. Self-directed to act and resolve issues.
  • Keen attention to detail. Monitors and double checks work and information for accuracy and quality
  • Skilled at coordinating meetings and travel arrangements.
  • Understanding organizational structure and work through administrative systems.
  • Maintains a strong customer service demeanor at all times.
  • Demonstrated proficiency in Office applications and electronic calendars (Windows, Microsoft Word, Excel, PowerPoint, and Outlook).



Travel
Occasional domestic travel may be required.

Total Rewards

We offer a competitive salary and benefit program, including: comprehensive, affordable health care through medical, dental, and vision coverage; financial security with life and disability insurance; opportunities to save using health savings and flexible spending accounts; retirement benefits to help prepare for the future; and work/life benefits to maintain a good balance.

The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.

 

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PI230767031

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Company Overview

Company Profile Description of Pew Charitable TrustsPew Charitable Trusts


Company Name : Pew Charitable Trusts
Company Industry :    
Company ID : 1807244
Company Type :
Company Profile URL :
Company Country : United States
Company City : Washington / Washington
State :   District of Columbia    
Zip :  20001 
Company Confidential :
Company Size :  
Client ID : aapd
Latitude : 38.91112     
Longitude :    -77.01806
Location : Washington, District of Columbia 20001  
Formatted City State :Washington, DC
Formatted City State Country  : Washington, DC US   
Normalized Country: US 
Normalized State: DC

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